Do you know that managed office space is a workspace where businesses can operate without worrying about the day-to-day management of the office environment?
Many companies, startups and solopreneurs are preferring renting managed office space due to its flexibility, no worry in daily maintenance tasks, and cost efficiency. According to JLL, a leading global real estate services firm, the demand for flexible office space, including managed offices, is expected to grow by an average of 30% annually for the next five years in major markets across the globe.
In this article, we will learn in detail about managed office space and how to choose the best-managed office space in the UK. So, let’s get started
What is a Managed Office Space?
A managed office space is a customised workspace arrangement which is managed for you by a third-party provider. Managed offices are an excellent choice for businesses in need of fully equipped office spaces created especially with their requirements in mind. From finding the required space and designing it to overseeing the administrative tasks, everything is taken care of in managed office spaces. This enables businesses to focus on their main operations, while a skilled team manages the entire office on their behalf.
What is Included in a Managed Office Space?
A managed office space usually offers a range of amenities in order to give businesses a convenient and comfortable working environment. Some of the common features included in a managed office space are as follows:
- Fully-furnished Workspace: Managed office spaces are fully equipped with desks, chairs, and other pieces of furniture that businesses require to work comfortably.
- Modern Amenities: These offices provide and maintain basic facilities and infrastructure, including electricity, water, heating, air conditioning, power backup, phone lines, and high-speed internet access.
- Access to Meeting Rooms: Managed offices provide access to meeting rooms furnished with audio-visual equipment and conference facilities, which enables businesses to hold conferences, meetings, and presentations.
- Kitchen and Breakout Areas: These office spaces come with kitchen facilities and breakout rooms where employees can unwind and socialise.
- Reception and Concierge Services: Many managed office spaces have reception and concierge services, which can help businesses with administrative tasks, including handling mail and calls, setting up meeting rooms, etc.
- On-Site Support Staff: In addition to reception services, some managed offices also provide on-site support staff to help with technical assistance and IT issues.
- Cleaning and Maintenance Facilities: Regular cleaning and maintenance services are provided by managed office spaces to keep the workspace neat and organised.
- Security: These office spaces have security protocols in place, including surveillance cameras and secure entry points, to ensure the safety of employees and their possessions.
Also read, Modern office space: Everything you need to know
What are the Advantages of Renting a Managed Office Space?
Renting a managed office space offers several benefits for businesses of all sizes. Here are some of its key benefits:
- Cost-effective: Managed offices provide a range of leasing options, including short-term and long-term contracts, which enable businesses to utilise only what they need. These offices cover everything from utilities and furniture to additional expenses at a monthly, quarterly or annual charge.
- Flexibility: Managed offices work well for businesses whose requirements for space fluctuate. Instead of committing to a large office, they can start small and scale up or down as needed, avoiding unnecessary costs.
- Focus on Productivity: Managing day-to-day operations in a traditional office can be time-consuming and may divert attention from core business activities. However, in a managed office, a third party takes care of maintenance, security, and amenities. It enables business owners to concentrate on their work without having to worry about administrative responsibilities.
- Networking Opportunities: Managed offices provide businesses with excellent networking opportunities to connect with like-minded professionals. These opportunities include events, seminars, and workshops where businesses can network and discover expansion opportunities.
- Fully-equipped Space: Managed offices are fully equipped with all the essentials required to run a business, such as high-speed internet, phone systems, and office supplies. They also provide access to common areas like conference rooms, kitchens, and reception services where employees may network, collaborate, and work in a professional setting.
- Professional Image and Brand Recognition: Managed offices help businesses portray a professional image to their clients. These spaces can be tailored to reflect a company’s style and values. In addition to drawing customers, this promotes a conducive working environment for employees.
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What is the Difference Between a Managed Office and a Serviced Office?
The table below illustrates the differences between a managed office and a serviced office:
| Aspect |
Managed Office |
Serviced Office |
|
Ownership
|
Typically leased by well-established businesses for a longer term |
Typically leased by newer businesses for a short-term |
| Payment |
You pay for the entire space and are allowed to add as many desks as you want |
You can either rent a single desk or an entire floor and pay for each desk separately |
| Privacy |
You get access to private meeting rooms that offer additional security and flexibility |
The meeting rooms are shared by other businesses, too, and need to be booked in advance |
| Customisation |
Tailored to meet your business needs, covering everything from interior design ideas to brand logos |
It offers little opportunity for brand customisation, except for a few features that can be altered to accommodate requirements |
| Setup Time |
Once the terms are finalised, the host will need some time to set up the office space according to your specific needs |
You can move in right after you sign the agreement |
| Additional Charges |
There are no additional charges since everything is included in a single payment |
Certain landlords may charge extra for the exclusive use of meeting rooms or specific areas |
Also read, What are Modern Office Spaces?
Which Types of Businesses Benefit from Managed Offices?
Managed offices appeal to two key target markets, making them a versatile choice for a variety of business needs.
Firstly, they cater to businesses that are outgrowing coworking or serviced offices. These companies still seek the flexibility and convenience that managed offices offer but now require a space of their own. Managed offices provide the perfect solution, offering a private, dedicated environment without the rigidity of conventional leases.
Secondly, managed offices appeal to more established businesses that may have previously taken conventionally leased spaces. These businesses now recognize the value of a more flexible solution that removes the burden of fitting out and managing their offices themselves.
Agile Space Design
In line with modern working styles, most operators now offer more agile space plans. Agile spaces consider flexible working practices and provide only a proportion of desks for team members. For example, a team of 150 people might take a space with 60-70 desks, rotating their team members under the premise that not everyone will be in the office simultaneously, and not everyone will require a set desk. This approach maximizes space efficiency and supports a flexible work environment.
Versatility for Various Business Sizes
Managed office spaces typically vary in size from 2,000 sq ft up to 15,000 sq ft, making them suitable for scale-up companies, SMEs, corporate project teams, or even as a headquarters. This range in size allows businesses to find a space that perfectly fits their current needs while retaining the flexibility to scale up or down as required.
Managed offices provide a flexible workspace solution for various types of businesses. They work well for:
- Startups and Small Businesses: Managed offices provide a comprehensive package that covers everything you require – from utilities and furniture to additional expenses. All these are included in a single monthly fee, eliminating the hassle of managing office expenses every month.
- Growing Businesses: As your business expands, managed spaces make it easy to adjust the size of your workplace. You can use more space when you need it or less when you don’t.
- Established Enterprises: If your business is well-established, managed offices can be used for temporary workspaces or project-based teams.
- Remote Teams: If you have a remote team, managed offices provide a physical location to work together, which encourages teamwork and collaboration.
Also read, How Much Does it Cost to Rent Office Space in the UK?
What is the Difference Between Managed Offices and Coworking Spaces?
The differences between managed offices and coworking spaces are as follows:
|
Managed Office |
Coworking Space |
| Ownership |
Run by a single entity, dedicated to one business. |
Shared by multiple individuals or companies. |
| Privacy |
Offers private office suites for exclusive use. |
Typically open-plan, promoting collaboration and networking.
|
| Customization |
Tailored to meet specific business needs, allowing for brand identity and design. |
Limited options for customization; usually pre-designed and furnished.
|
| Commitment |
Flexible lease terms, often longer, starting at 12 months. |
Flexible memberships, often month-to-month or even daily. |
| Amenities |
Premium amenities included, such as IT support, meeting rooms, and security. |
Basic amenities with options to upgrade; shared facilities like kitchens and lounges.
|
| Community |
Focuses on the individual business, enhancing privacy and control. |
Emphasizes networking and community building among different users.
|
| Cost Structure |
Typically a fixed monthly fee covers all services and utilities. |
May offer tiered pricing or pay-as-you-go options. |
| Suitable For |
Ideal for larger businesses needing customized, private spaces. |
Best for freelancers, startups, and small businesses looking for flexibility.
|
Will a Managed Office Space be Suitable for Your Business?
Here are five essential factors to take into account to help you decide if a managed office space is suitable for your business:
- Location and Accessibility: Examine the location of the managed office space with your business needs. Choose a space that is easily accessible for both your team and clients. Take into account proximity to public transportation, and amenities like restaurants and cafes. A convenient location can positively impact the efficiency of your business operations.
- Cost: Pricing is a crucial consideration. Evaluate the pricing structure of the managed office space to ensure it fits within your budget. Managed office spaces can be expensive, so weigh the value of amenities and services provided against the overall expenses.
- Infrastructure: Make sure the rent covers essential services like high-speed internet, a phone connection, postal service, sanitation, and maintenance.
- Size and Flexibility: Your business’s cost and location will determine the ideal office size. Do not choose a space that is excessively large or small. Choose a space that strikes a balance across all the parameters. Also, consider the flexibility of the managed office space in adapting to your business’s evolving needs.
- Design and Layout: The office design should reflect your business values. You can customise the office layout to meet your business’s requirements.
How to Find a Managed Office Space in London?
Follow these 6 steps to find a managed office space in London:
- Figure Out What You Need: Determine your office space needs, including budget, size, and amenities required.
- Look Around: Identify suitable locations in London based on your business preferences and needs.
- Check Online: Look through websites that provide a list of managed office spaces available for rent.
- Visit Sites: Check office premises in person to assess the environment and figure out if they meet your needs.
- Read What Others Say: Read what other businesses have to say about the managed office spaces you have chosen to get an idea of what it is like.
- Keep Flexibility in Mind: Look for providers offering flexible lease terms so they can easily adapt to your business’s expansion or modification.
What makes GO Bermondsey Managed Offices Unique?
GO-Bermondsey managed offices provide the ideal balance of flexibility, managed facilities, and networking opportunities that make them a go-to for businesses of all sizes. Located in the bustling commercial district of Tanner Street, they provide diverse workspace solutions ranging from private offices to meeting spaces, all equipped with modern facilities. Beyond just a workspace, it is a platform that allows people to connect with like-minded professionals, share ideas, and develop business partnerships. Join us at GO Bermondsey and start your journey to success now!
